The Office Secretary provides administrative and clerical support to ensure efficient operation of the office. The position assists management and staff by handling day-to-day administrative tasks, maintaining organized records, coordinating communications, and supporting the smooth execution of office activities. Key Responsibilities: Manage front-office operations, including greeting visitors and handling telephone and email inquiries. Prepare, file, and maintain correspondence, reports, and other office documents. Schedule meetings, appointments, and maintain staff calendars. Record and distribute minutes of meetings when required. Process incoming and outgoing mail, deliveries, and official documents.
Monitor and maintain office supplies and equipment. Assist with data entry, filing, and inventory tracking. Support financial or HR functions such as petty cash management, timesheets, and attendance records. Ensure confidentiality and proper handling of sensitive information. Perform other duties as assigned by management or supervisor.